Put the plan in effect
Review the WHS plan and retain the approved version’s effective date.
WHS plansHow SafeSite works
Set the site up.
Keep the work moving.
Prepare the site, bring people in and keep safety follow-up connected. The site team and office each have a part to play.
01 / Prepare
Set the site context.
Prepare the work.
Record the responsible people, emergency details and operating arrangements. Prepare the plans and work methods the crew will use.
Owner or Site Manager
Prepare or obtain SWMS
Keep assessment, consultation, controls and crew assignments with the reviewed work method.
SWMSPlan and SWMS record context
SafeSite’s embedded legal framing is NSW-specific. It supports workflow and does not provide legal advice or prove compliance.
Consultation entries are manager-recorded assertions. Acknowledgement is not statutory approval, proof of understanding, proof controls were implemented or authority to start work.
02 / Arrive
Clear site steps.
A recorded arrival.
Publish the site induction. Workers, contractors and visitors complete the relevant steps; a valid completion can be recognised on return.
Site Manager, then the person arriving
Retain the completion
Keep the knowledge check, signature and recorded expiry with the published content version.
Site inductionsOpen the visit
Check-in begins the attendance record. Check-out closes that same record when the person leaves.
Arrival and departureCompletion validity and devices
Publishing replacement content creates a new version. Valid prior completion evidence remains valid until expiry.
Camera and location behaviour depends on the supported device and browser permissions, and must be validated by the deploying organisation. Completion records the workflow step and does not prove identity.
03 / Oversee
See the check-ins.
Spot the follow-up.
Inspect attendance and crew records. Current check-ins, older sessions and unverified location evidence have separate states.
Supervisor, Site Manager or Owner
Read current attendance
Find open visits by site. Sessions older than 14 hours are reviewed separately from the current headcount.
Site attendanceKeep the site record useful
Follow the person, site and recorded decision when reviewing the day or preparing evidence.
Record contextAttendance and location context
Open sessions older than 14 hours are excluded from current headcount. Manual attendance does not create GPS, selfie or device evidence that was not captured.
Missing or unavailable location can be recorded as unverified. It does not categorically block entry or prove exact presence.
04 / Improve
Make the next action clear.
Safety work continues beyond a check-in or signed document. Connect the findings, people and actions that move the work forward.
Responsible site team and office roles
Identify and respond
- Report hazards and near misses
- Assess risk and record controls
- Investigate incidents and retain first-aid records
- Record worker consultation and outcomes
Implement and review
- Assign corrective actions and due dates
- Retain implementation evidence
- Record effectiveness reviews
- Capture continuous improvements
Keep evidence current
Review documents, licence checks, insurance and upcoming expiries.
Compliance recordsExtend for specialist work
Add registers for plant, chemicals, scaffolding, competencies and other relevant activities.
Specialist toolsSee SafeSite with your team
Follow your own work through SafeSite.
Bring your sites, people and handovers. We’ll walk through the tools together.